Project Support Office:

· Establish and manage a Business Systems Project Support office function.

· Govern CIT Business System Blueprint documents, records, etc.

· Ensure the compliance CIT Project Management methodology, templates, documentation and controls.

· Responsible for Managing the repository for all relevant ChromeSAP business processes in a enterprise business process mapping tool (Solution Manager) and model and continually updated and synchronized between systems and processes, to include all levels of business processes (Macro Processes, Processes, Sub-processes, tasks, activities and FAD’s)

· Managing the Basis Support – Solution Manager (System Configuration to enable testing, customizing and synchronizing) Operations and Monitoring.

Business System Master Data

Vendor Master Records:

· Process governance of Vendor Master Creation and maintenance.

· Facilitate and coordinate the escalation of Vendor Applications.

· Coordinate and facilitate the consistent vendor master data execution and maintenance.

· Facilitate Vendor enquiries

· Manage the Vendor Master data track changes on the History/Archive folder (COMMSERV)for audit purposes

· Audit and analyse One Time Vendor (OTV) usage

· Coordinate and facilitate vendor analysis statistics and reports

· Analyse vendor master data on the ChromeSAP System to minimise duplication and ensure that the date on the system is accurate and correct.

· Manage and perform continuous improvement and optimise cleanups of Vendor Master Data

· Provide Specialised support on sensitive Vendor Master Data

Material / Service Master Records:

· Process governance of Material/Service Master creation and maintenance

· Establish and maintain process governance of Material/Service Master Data

· Facilitate and Coordinate the escalation of Material / Service Master Applications.

· Coordinate all Material / Service Master escalated enquiries and issues

· Proactive Management of Material and service Master Data for Audit Requirements.

· Coordinate and facilitate Material Master Data analysis statistics and reports

· Manage and perform continuous improvement and optimise cleanups of Material Master Data

HR Master data:

· Create and maintain Organisational Structure as per HR Business Requirements for all Business Units in the Chrome Group.

· Create and maintain positions within organizational structures, related info types, relationships and facilitate as per Business Requirements for all Business Units

· Performing Employee Movements from and to various Organisational Units as per Business Requirement

· Create and maintain the various relationships (info types) in the SAP HR System

· Create and Maintain Qualification Catalogues for Personnel Development on the ChromeSAP HR System.

Workflow Master data:

· Provide functional and process support and expertise for all Business Units across Samancor Chrome Group

· Administer Workflow Modules according to Business Unit Requirements.

· Resolve all WF Agent Errors across Samancor Chrome Group.

· Releasing of Workflow Background Releases.

· Resolving Business Workflow Queries across Samancor Chrome Group

· Ensure continuity of workflow for approvers in the event of a vacant position / absence / leave / substitutions

· Ensure effective utilization of Business System functionality

Other SAP Master Data:

· Process all module specific Master Data in liaison with the relevant Business Process Superintendent and provide feedback

· Deal with System Master Data enquiries

· Facilitate and Coordinate Master Data across Samancor Chrome Group

· Analyse Master Data statistics & reporting

· Facilitate Master Data Clean-ups in conjunction with Business Process Superintendent

· Facilitate Master Data Audits

· Proactively Manage and execute Master Data Audit Requirements

Process Improvements:

· Govern Continuous improvement of the Master Data procedures (System create & maintain)

· Standardisation of Master Data Processes across all Business Units and commodities

· Continuous Business Process audits on master data and related processes in liaison with Business Focus Groups and User Forums

· Maintain Master Data request templates in conjunction with Business Requirements and processes

General end-user support:

• Provide required functional and process related support for ChromeSAP Users in Samancor Chrome Group

ChromeSAP Training:

· Establish and maintain ChromeSAP strategy in liaison with Business Process Superintendents.

· Facilitate and Coordinate Business System application and process training to Site Training Coordinators

· Provide specialised Basic training to stakeholders (group facilitation, telephonically, one-on-one, etc.)

· Assess Business Unit, Application, functional and Process training needs and requirements

· Manage Business Unit training materials

· Manage and coordinate distribution of ChromeSAP training attendance certificates to End Users

· Analyses planned vs actual training requirements per site

· Lead and facilitate Training Coordinators Meeting.

· Ensure that all Trainers are empowered to perform ChromeSAP Training throughout the Business Units

Business Systems Administration:

· Assist Business Systems Manager with the compilation of the Business System budgets

· Process Business System Financial Updates

· Administer SAP License fees

· Coordinate SAP utilization per Business Units

· Administer Invoicing, contracts, Requisitioning, Service entries of CIT/ Business Systems Department i.e. :

- Software and License Maintenance Purchase

- Office equipment and stationery Purchase

- General IT equipment purchasing

· Administer Department Procurement to Payment process for all Consulting and Resourcing Services

8 years Experience in:

ü Planning of Engineering work instruction and resources for planned, unplanned and shutdown projects of the Kraft Liner Board paper machine. Shut planning was done on a monthly basis of duration average of 17 - 24 hours.

ü Implementation and Maintenance Master Data capturing and maintaining on Sap R3 (PM Module-Plant Maintenance)

ü Rotable Material Cycle and Purchasing

ü Shut Planning and Control

ü TPM (Total Productive Maintenance) (Business Controlled Maintenance)

Shut Co-Ordination

Planning & co-ordination of all shuts.(Maintenance shuts and White Top Liner Change over shuts)

Ensuring effective communication between planning areas.

Effective workshop interface according to Shut Plan

Ensure effective communication between Maintenance team, Production team and Outside Contractors used as recourses.

Ensure Clearances are written day prior to shut and Lockout sheets are completed and printed according to Shut barcharts

Shut Effectiveness

Monthly report on shut effectiveness for all areas

Shut post-mortem to be provided after every planned shut

Meetings

Shut Meeting scheduled for Mondays and closer to shut on Wednesday and Friday morning to coordinate the shut planning. In this meeting the updated barcharts is issued to every member attending the meeting, which included the MDT members.

SBT meeting (shift-based team). A list of notifications for the past 24 hours was discussed and compared with the production log sheets for the past three shifts to ensure that all necessary data is captured on SAP. Production shift foreman and Engineering foreman attended this meeting and provided me with their daily plan (scope of work) for the day. Safety, Housekeeping and General TPM (Business Controlled Maintenance) issues were discussed as well. The report from SBT Meeting was then carried over to the MDT.

Backlog Management and work in process meeting was held for a two-hour period on a Thursday afternoon. Foreman and Engineers attended and their backlog was discussed and forward planned and/or maintained on SAP to ensure that Master Data Records are updated.

Maintenance Management

Technical Objects (SAP PM)

• Do Functional Location and Equipment Audits to ensure that the correct information is captured or/and updated.
• ·Creating a correct Functional Location structure complete with Equipment, BOM’s (Bill of Materials) and Assembly’s

Maintenance Planning(SAP PM)

• Ensure that all necessary Maintenance Plans,-Items and Task list are correct and updated in order to achieve a 0% Corrective Maintenance(Breakdowns).
• ·Ensure that all information captured on Task lists are most suitable for the task to be perform and give a lot more attention to detail

PM

Processing(SAP PM)

• Ensure that the correct Notifications are created for the correct scenarios and Maintained in such a way that valuable history can be captured from the data entered by the Artisan. (Prevent a “garbage in garbage out” system)
• ·Ensure that all unplanned Works orders have duration and the correct Work Centres entered and planned for the best suitable date (forward planned in most cases) in order to prevent backlog growth.
• ·Do Capacity Planning on a weekly basis in order to provide the Customer (Engineering) with a weekly plan for the next week or the period they required. Ensure that all Engineering staff and levels below understand and operate according to SAP/PM Business Processes.

Plant Maintenance Information system (SAP PM)

• Very powerful reporting tool to be used in day to day reporting functions. (Expedite adhoc reports for Engineering as required.) Sustaining of Best Maintenance Practices
• •I took part in the High Leverage Area Identification, tagging, excersize, Process Mapping, Phase One Documentation, benchmarking, updating of battery limits , implementing maintenance Program and best Practice procedure and loop closing cycle of the plant availability leg in our TPM process. See attachment. Nr. 5 Refiner
• System Audits/Reports Conducted

• Notification and Work orders audit every week.
• Plant Maintenance Month end Report from a Planning Perspective (This report entails cost reports, Top Ten Breakdowns, Downtime and Costs reported. Internal Wages expenditure on the various order types. Planned vs. actual costs on statutory work done. Labour Utilization Issued vs. completed Schedules. Rework, Shut Planned vs. Actual cost and shut duration. Hyperlink of shut post-mortem, etc).

Purchasing (SAP MM)

· Obtaining quotes from Vendors/Suppliers.

· Creating purchase requisitions for Maintenance Services, Rotable external repairs, Contracting Services/Projects and Resource hiring.

· Make sure authorisation process gets carried through, by the person responsible for the Purchase / Cost center.

· Make sure that Purchase orders are created on time and Service acceptances are done in order for payment to commence after goods have been delivered.

Performance Management

• Performance reviews was conducted every 6 months
• Planning Administrators objectives completed and rolled out
• My own development plans to be produced and rolled out.

Department Training

• All self development and training needs identified during performance reviews will be on one stop matrix.

Mill SAP/R3 Training:

• Training needs matrix completed.
• Trainers for above identified.
• Completed training matrix for the year showing course available and training dates
• It was required that I present the training and development sessions for Artisans, Foreman and Engineers in the SAP/R3 PM Module.

Work In Progress and Backlog Management

•Weekly planning and backlog management meetings (as per SAP PM work order business process) was implemented and cheered by myself. Had the full support from the foreman, engineers and MDT leaders.

•Effective forward planning, which included people, spares, special tools etc, was implemented in all weekly Backlog Management meetings